Executive Administrator

Wilmac Technologies is a premier global provider of sales, professional services, and support for the world’s most widely used Communications Recording and Customer Experience technologies. Wilmac Technologies’ Cloud Contact Center, Communications Compliance, and Enterprise Information Archiving (EIA) solutions are powered by best-of-breed products and dedicated sales and support teams. Through its own development, partnerships, and leading vendors, Wilmac Technologies is committed to providing customized solutions for every customer, regardless of industry type or business size.

We are seeking an Executive Administrator to join our team and contribute to the success of our organization! As the Executive Administrator, you will support the overall operation of the office. You will work closely with the leadership and sales team to ensure seamless coordination of day-to-day activities.

This position in available in our Rochester, NY office.

Responsibilities

• Manage agendas, travel arrangements, appointments, etc. for the leadership and sales teams
• Manage phone calls, emails, and correspondence (letters, packages, etc.)
• Create and update records and databases with personnel data
• Track stock of office supplies and place orders when necessary
• Coordinate any inner-office lunches, happy hours, dinners, etc.
• Work with local and national charities for sponsorship opportunities
• Assist executive team whenever necessary

Requirements

• Proven experience as an office administrator, office assistant, or executive assistant
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Proficient in Microsoft Suite, including Word, PowerPoint, and Excel
• Qualifications in secretarial studies will be an advantage
• High school diploma; Bachelors in office administration or relevant field is preferred

Logistics

This role is available in our Rochester, NY office and will be approximately 25-30 hours per week.

Benefits include: Health, life and disability insurance; 401k; vacation; personal and professional development training.

To apply, send your resume to openings@dev.wilmactech.com.